About » Officer Positions

Elected Positions

Download the leadership packet with full descriptions by clicking here.

President

Attributes for a good candidate running for President:

• Committed to the purpose of Beta Alpha Psi and able to find enjoyment under stress
• Highly motivated, self-starter with strong organizational skills
• Positive attitude and willingness to step up to challenges
• Exceptional management skills- organize, delegate, and follow-up
• Excellent communication skills, including effective public speaking capabilities
• Ability to work with professionals and recruiters in the pursuit of common goals
• Ability to oversee all the activities within BAP without micro-managing
• Quick problem solver and possess superior decision-making skills
• Friendly and approachable; able to listen to member suggestions and concerns
• Ability to brainstorm and implement new ideas

Expected time commitment:

• Spring (30-40 hours per week)
  • Train under the current President
  • Attend weekly executive meetings, officer meetings, and professional meeting
  • Coordinate all exit interviews and oversee shadowing progress
  • Recruit committee members
  • Meet with the executive committee and read chapter bylaws and PCA
  • Attend President’s lunch sponsored by UBC
  • Chair the new officer retreat and set goals for the forthcoming year
  • Attend the Meet the Recruiters & ADF Breakfast conference
  • Spend time to get to know each officer
  • Hold new officer meetings bi-weekly
  • Attend new officer retreat (1 day), leadership training (1 day), regional meeting (2 days), & Meet the Officers (1 evening)
• Summer (10-15 hours per week)
  • Lead monthly meeting for the officers, and meet the advisor bi-weekly
  • Attend national conference in August
  • Develop an annual budget with treasurer and revise it for approval
  • Write welcome letters to the newly admitted accounting majors
  • Meet with Chief Events Officer and Chief Operations Officer bi-weekly
  • Oversee the planning of all Events and Operations for fall quarter and the rest of the year
• Quarterly
  • Attend RSO meeting and accounting orientations
  • Chair the initiation ceremonies
  • Oversee the Nominating Committee and sit on the Electoral Committee
• Weekly (30-40 hours)
  • Spend 3-5 hours per day on BAP work
  • Lead weekly executive meeting and officer meetings
  • Attend and oversee BAP professional meetings
  • Oversee all activities within the organization
  • Brainstorm and implement improvements
  • Assist and follow up with other execs and officers on their duties

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Chief Events Officer

(Elected Position)

CHIEF EVENTS OFFICER

Attributes for a good candidate running for Chief Events Officer:

• Highly organized, motivated, and dedicated to the mission and purpose of Beta Alpha Psi
• Exceptional time management skills and event planning skills 
• Ability to delegate tasks and motivate others
• Strong understanding of organizational structure and interpersonal communication
• Excellent written and oral communication skills- able to speak well in front of large audience
• Ability to contribute innovative ideas and improve processes (i.e., “think outside the box”)
• Proficient in Excel and in the construction of performance metrics
• Team player who is willing to do activities above and beyond their typical role

Expected time commitment:

• Spring (30-40 hours per week)
• Train under the current VP of Service Activities
• Become very familiar with Events officers’ responsibilities
• Meet with the new officers under the Events division and develop an initial plan for the upcoming year
• Attend new officer retreat (1 day), leadership training (1 day), regional meeting (2 days), & Meet the Officers (1 evening)
• Summer (10-15 hours per week)
  • Attend the national conference in August
  • Attend monthly officer meeting
  • Meet with the President and Chief Operations Officer bi-weekly
  • Meet with Officer Team once a month; more as Fall quarter approaches
  • Oversee the planning of all Events for fall quarter and assist in planning for the year
• Quarterly
  • Organize and provide frequent updates for the Beat the Officers competition
  • Keep a running record of all events and hours, and reconcile the hours with the database and Reporter
  • Identify weaknesses in the organization and aim to improve them on a quarterly basis
  • Help recruit new members during fall and winter quarter
  • Provide continued support for all events put on by Beta Alpha Psi
  • Sit on the Electoral Committee
• Weekly (30-40 hours)
  • Answer daily emails in a timely fashion
  • Track the performance status of the Chapter each week
  • Perform periodic status checks for upcoming events
  • Assist the President and Officers with organizational goals and/or tasks
  • Attend weekly executive meeting, officer meeting and professional meeting
  • Assist and follow up with other officers on their duties

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Chief Operations Officer

(Elected Position)

Attributes for a good candidate running for Chief Operations Officer:

• Concise written communication skills
• Ability to promote events effectively to members
• Flexibility & Reliability
• Willingness to step outside minimum responsibilities
• Ability to complete urgent tasks on short notice
• Strong organizational skills
• Access to laptop, email program (such as Outlook)
• Basic knowledge of email linking/formatting
• Great note-taking skills (for Officer Meeting Minutes)
• Friendly and approachable; ability to listen to member suggestions and concerns
• Ability to brainstorm and implement new ideas

Expected time commitment:

• Spring (30-40 hours per week)
  • Train under our current VP of Operations
  • Become very familiar with Operations officers' responsibilities
  • Handle exit interview confirmations/rescheduling (throughout the end of quarter)
  • Gather officer information (contact, availabilities)
  • Attend new officer retreat (1 day), leadership training (1 day), regional meeting (2 days), & Meet the Officers (1 evening)
• Summer (10-15 hours per week)
• Meet with President and Chief Events Officer bi-weekly
• Schedule and attend monthly officer meeting
• Attend national conference in August
• Oversee all Operations preparation for the year
• Attend monthly officer meeting
• Quarterly
• Attend RSO Meeting in Autumn
• Register BAP with the RSO & serve as main contact with RSO
• Schedule officer meetings and reserve rooms
• Oversee all Operational duties in the organization
• Work closely with the President and Chief Events Officer to ensure smooth operation of BAP
• Sit on the Electoral Committee
• Weekly (30-40 hours)
  • Compose rolling agenda
  • Check the BAP mailbox and record checks when received
  • Approve e-mails sent to the BAP mailing list
  • Respond to emails from students and professionals in a timely manner, or redirect them to the appropriate authority
  • Keep officers informed about ideas/plans/upcoming events
  • Attend the weekly executive meeting, officer meeting, and professional meeting
  • Assist and follow up with other officers on their duties

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VP of Profesional Activities

(Elected Position)

Attributes for a good candidate running for VP of Professional Activities:

• Excellent communication skills (verbal and written)—Be extremely concise
• Professional demeanor—Able to easily converse with professionals
• Promptness in replying to every email and strong organizational skills
• Willingness to speak in front of large audiences weekly
• Ability to arrive at all BAP meetings 45 minutes early
• Effectively leading and delegating tasks
• Availability to devote time to BAP throughout entire term of office (especially summer)
• Quick problem solving and exceptional time management skills
• Strong ability to establish relationships with members, officers, and people from other organizations
• Willingness to dedicate two evenings each week to officer and regular BAP meetings
• Access to laptop
• Commitment to the purpose and betterment of Beta Alpha Psi

Expected Time Commitment:

• Spring (15-20 hours per week)
• Train under the current VP of Professional Activities
• Set and communicate fall rotation of firms (spring/summer)
• Reserve room for fall quarter
• Recruit for open positions beneath you
• Attend new officer retreat (1 day), leadership training (1 day), regional meeting (2 days), & Meet the Officers (1 evening)
• Summer (10-15 hours per week)
  • Plan and recruit all weekly speakers for the year
  • Record speakers' topics
  • Attend national conference in August
  • Learn meeting room technical logistics and train others to assist you
  • Attend monthly officer meeting
• Quarterly
  • Reserve rooms for each quarter
  • Lead Meet the Firms at the beginning of Fall quarter
• Help recruit new members in fall and winter quarters
• Send thank you emails/cards to speakers
• Organize and oversee the Food Committee to ensure good, affordable meals at every meeting
• Educate members on professional hour requirements
• Respond to members’ professional emails
• Weekly (8-10 hours)
  • Communicate meeting logistics to speakers at least one week prior to meeting
  • Manage all technical aspects of meetings (computer, projector, lights, microphone)
  • Introduce all speakers
  • Manage duration of professional meetings (don't let them end too early/too late)
  • Be the personal host to the speaker at meetings and cater to their needs
  • Attend weekly officer meeting
  • Assist other officers where needed

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VP of Service Activities

(Elected Position)

Attributes for a good candidate running for VP of Service Activities:

• Passion for community service and making a difference
• Highly organized, motivated, and dedicated to the mission and purpose of Beta Alpha Psi
• Exceptional time management skills and event planning skills
• Ability to interview others for leadership positions, organize committees, delegate tasks, and motivate others
• Excellent written and oral communication skills
• Team player who is willing to do activities above and beyond his or her typical role

Expected time commitment:

• Spring (15-25 hours per week)
• Train under the current VP of Service Activities
• Attend new officer retreat (1 day), leadership training (1 day), regional meeting (2 days), & Meet the Officers (1 evening)
• Recruit for open positions beneath you
• Supervise and attend a majority of Spring Quarter service events
• Assist in the recruitment of BAP members for service activities
• Summer (5-10)
  • Attend the national conference in August
  • Attend monthly officers’ meeting
  • Confirm all service events for Fall quarter and plan for the year
• Quarterly
  • Plan, coordinate, and confirm the service event calendar
  • Set goals and oversee VITA, the Accounting Lab, and the Food Bank
  • Ensure that all service events have an adequate number of volunteers and are supervised
  • Market all service activities to the Chapter’s members and candidates
  • Update the website in conjunction with the webmaster
  • Act as a mentor to junior committee members, candidates, and/or other subordinates
  • Help recruit new members during fall and winter quarter
  • Educate members on service hour requirements
• Weekly (15-20 hours)
  • Answer at least an hour’s worth of e-mail every evening
  • Ensure service hours are recorded at each event and reported within 24 hours
  • Check in with sub-committees and immediately correct any problems or inconsistencies
  • Contribute more than is expected of you, and complete work before it is due
  • Attend the weekly officer meeting and professional meeting
  • Assist other officers where needed

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VP of Membership

(Elected Position)

Attributes for a good candidate running for VP of Membership:

• Extremely organizedand very attentive to detail
• Excellent written communication skills
• Proficient in Excel
• Willingness and excited to speak in front of large audiences
• Ability to arrive at ALL BAP meetings 45 minutes early
• Ability to organize people and delegate tasks
• Enthusiasm about the purpose of BAP
• Willingness to dedicate two evenings each week to officer and regular BAP meetings
• Excellent decision making skills

Expected time commitment:

• Spring (8-10 hours per week)
• Train under the current VP of Membership
• Arrive 30 minutes early and attend all BAP Meetings in Spring
• Recruit for open positions beneath you
• Attend new officer retreat (1 day), leadership training (1 day), regional meeting (2 days), & Meet the Officers (1 evening)
• Summer (5-10)
• Attend the National Conference in August
• Attend monthly officer meeting
• Plan the Fall Recruiting Barbeque
• Create and distribute candidate packets
• Quarterly:
• Recruit new members in Fall and Winter quarter
• Plan the candidate information session at the beginning of Fall and Winter Quarter
• Organize the dues taking process and be sure there are proper internal controls
• Award Member of the quarter during each quarter
• Perform Initiation Ceremonies
• Track down inactive members for resignations
• Weekly (typically 15 hours, but about 20-30 hours at beginning and end of quarters)
• Bring sign in sheets and sign members in at every professional meeting
• Keep a weekly record of member and candidate professional hours
• Answer emails with questions about membership in a timely manner
• Attend the weekly officer meeting and professional meeting
• Assist other officers where needed

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Network Development Officer

(Elected Position)

Attributes for a good candidate running for Network Development Officer:

• Ability to work very well with others (will be working extensively with the other officers in planning and organizing professional, service, and social events)
• Ability and willingness to organize committees, delegate authority, and follow-up on committee progress
• Ability to liaise with professionals in pursuit of common goals
• Possess excellent organizational skills and great attention to details
• Excellent communication skills, including effective public speaking capabilities in front of large groups
• Outgoing and flexible personality
• Willingness to support officers in any activities
• Experience in organizing events is a plus

Expected time commitment:

• Spring (10-15 hours per week)
• Train under the current Formal Events Coordinator and VP of National Regional
• Provide significant assistance with the planning and execution of Meet the Seniors and Juniors
• Recruit for open positions beneath you
• Attend new officer retreat (1 day), leadership training (1 day), regional meeting (2 days), & Meet the Officers (1 evening)
• Summer (10-15 hours per week)
• Plan Meet the Corporations/Seniors/Juniors Events
• Brainstorm and oversee Best Practices Committees
• Attend monthly officer meeting
• Quarterly
  • Overee and Assist Best Practices Committees in achieving goals, meeting abstract deadlines and ultimately presenting at the Regional Conference
  • Oversee Ernst & Young Diversity Award
  • Organize meeting with Professional of the Year and submit to Nationals
  • Help plan and coordinate logistics for chapter attendance at National Conference
  • Keep contact with professionals and recruiters for upcoming events
  • Keep contact with members and candidates for upcoming events
  • Oversee team planning and execution of Meet the Corps/Seniors/Juniors
• Weekly (10-15 hours)Recruit Committees to assist in the planning and execution of responsibilities
• Attend an additional weekly meeting with the faculty advisor and President in winter to start preparing for the regional and national conference in spring
• Attend the weekly officer meeting and professional meeting
• Assist other officers where needed

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Treasurer

(Elected Position)

Attributes for a good candidate running for Treasurer:

• Having a flexible personality and positive attitude
• Committed to the purpose of Beta Alpha Psi
• Motivated to devote a significant amount of uncompensated time in
  the pursuit of goals for an entire academic year
• Strong organizational skills and attention to detail
• Willingness to learn
• Excellent communication skills including effective public speaking capabilities and an ability to convey the financial situations of BAP to officers, advisors, and the audit committee
• Excel proficiency
• QuickBooks experience (preferred)
• Strong knowledge of basic accounting skills   

Expected time commitment:

• Spring (5-10 hours per week)
• Train under the current Treasurer
• Obtain a full understanding of the BAP accounting system and QuickBooks
• Assist in filing annual tax return during April
• Recruit for open positions beneath you
• Attend new officer retreat (1 day), leadership training (1 day), regional meeting (2 days), & Meet the Officers (1 evening)
• Summer (5-10 hours per week)
  • Attend monthly officer meeting
  • Prepare annual budget with specific break-downs for each officer
  • Organize a meeting with the advisor and chapter president to finalize budget in August
  • Prepare annual contribution letter according to the budget (will be mailed in October with follow-up thank you letters)
• Quarterly
  • Mail candidate fees to nationals (expect to work more time than usual at the beginning of each quarter)
  • Monthly bank reconciliation, preparation of financial statements 
  • Meet with audit committee to discuss treasury activities at the committees request, beginning in winter
  • File annual tax return for BAP in April
• Weekly- (5-15 hours)
• Perform daily bookkeeping duties: Accounts Payable and Accounts Receivable
• Oversee the budget and update frequently
• Ensure that money spent on activities are according to the budget
• Assist other officers with the financial aspects of their work
• Attend weekly officer meeting and professional meeting
• Assist other officers where needed

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Reporter

(Elected Position)

Attributes for a good candidate running for Reporter:

• Detail-oriented and organized
• Proficient in Excel
• Extremely reliable: in charge of all hours for 200+ members
• Punctilious: must meet BAP National deadlines
• Ability to work well with others
• Good written communication skills

Expected time commitment:

• Spring (5-10 hours per week)
• Train under the current Reporter
• Obtain a full understanding of National reporting process
• Recruit for open positions beneath you
• Attend new officer retreat (1 day), leadership training (1 day), regional meeting (2 days), & Meet the Officers (1 evening)
• Summer (3-5 hours per week)
• Fully prepare for coming school year
• Attend the National Conference in August for training
• Attend monthly officer meeting
• Quarterly
  • Recruit new members in Fall and Winter quarter
  • Work closely with VP of Membership in finalizing membership list
  • Update membership info and manually enter new candidates online (200+)
  • Submit/update chapter and member information to Nationals
• Weekly (typically 5-10 hours, but about 20 hours at beginning of quarters)
• Keep an updated list of members
• Bring sign-in sheets and sign members in at every professional meeting
• Respond to emails regarding membership/hours in timely manner
• Record service and professional hours & perform reconciliation
• Work with Reporter assistants to make sure NonBAP, professional, and service hours are recorded and up-to-date
• Attend the weekly officer meeting and professional meeting
• Assist other officers where needed

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Events Coordinator

(Elected Position)

Attributes for a good candidate running for Events Coordinator:

• Able to work very well with others (will be working extensively with the other officers in planning and organizing professional, service, and social events)
• Willing to travel to conferences and conventions
• Committed to the purpose of Beta Alpha Psi
• Strong organizational and scheduling skills
• Self-motivated to devote a significant amount of uncompensated time in the pursuit of goals for an entire academic year
• Able to delegate authority and follow-up on committee progress
• Excellent communication skills, including effective public speaking in front of large groups
• Outgoing and flexible personality

Expected Time Commitment:

• Spring (10-20 hours per week)
• Train under the current VP of National/Regional Activities
• Heavily assist with the execution of the Annual Banquet
• Prepare the logistics for the National Conference in August
• Recruit for open positions beneath you
• Attend new officer retreat (1 day), leadership training (1 day), regional meeting (2 days), & Meet the Officers (1 evening)
• Summer (5-10 hours per week)
  • Attend monthly officer meeting
  • Establish the dates and reserve the locations for all foreseen major events during the 2008-2009 school year
  • Finish planning and organizing the trip for National conference
• Quarterly
• Coordinate events with other officers to fulfill our National/Regional Superior Chapter requirements
• Work with Social Event Committee to organize social functions for the membership
• Plan and execute social events for the membership
• Responsible for Catering at all major events
• Plan and organize the 2008-2009 Banquet
• Weekly (10-15 hours, 20-30 during spring as Annual Banquet approaches)
• Keep BAP Calendar up to date
• Schedule and reserve rooms for new minor and major events
• Attend the weekly officer meeting and professional meeting
• Assist other officers where needed

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Public Relations Officer

(Elected Position)

Attributes for a good candidate running for Public Relations Officer:

• Able to work very well with and develop relationships with others (will be working extensively with the other officers in planning and organizing professional, service, and social events)
• Possess excellent verbal and written communication skills
• Effective public speaking capabilities in front of large groups
• Skilled at establishing relationships with members, officers, and people from other organizations
• Creative and energetic about advertising
• Possess very good organizational skills and decision making skills
• Willing to arrive early to BAP meetings to oversee the setup of the Greeting Committee
• Able to delegate responsibility
• Willing to dedicate an additional evening per month for Undergraduate Business Council (UBC) meetings
• Excited about BAP and able to promote BAP to students and other organizations
• Interested in marketing and advertising
• Skilled with Photoshop (and/or other graphics program)
  

Expected time commitment:

• Spring (10 to 20 hours per week)
• Train under the current External Relations Chair and Mentor Program Director
• Attend UBC monthly meeting
• Recruit for open positions beneath you 
• Attend new officer retreat (1 day), leadership training (1 day), regional meeting (2 days), & Meet the Officers (1 evening)
• Organize “Meet the Officers” for new officers
• Summer (10-20 hours per week)
  • Plan the Fall Recruiting Advertising Campaign
  • Put together classroom rotation schedule of all 300 & 400 level classes
  • Create Classroom Promotion packet with assigned schedules for each presenter, flyers for events during the first week, overheads, outline of speech
  • Attend monthly officer meeting
  • Prepare advertising and nametag templates for coming years events
• Quarterly
• Plan with UBC to participate in Fall Welcome at the beginning of fall quarter. 
• Attend monthly UBC meetings, keep up relations with other business clubs
• Keep officer team and membership up to date with business school events
• Oversee the Greeting Committee for BAP weekly meetings
• Recruit new members in Fall and Winter
• Plan and execute the Mentorship Program with the Mentor Program Director
• Organize and oversee the nominating committee
• Weekly (5-15 hours)
• Update BAP display case in a timely manner
• Prepare pre-professional meeting slideshow each week
• Advertise for upcoming events through all available channels
• Attend the weekly officer meeting and professional meeting
• Assist other officers where needed

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Webmaster

(Elected Position)

Attributes for a good candidate running for Webmaster:

• Good programming skills
• Strong skills in HTML/CSS
• Client side programming such as JavaScript/Flash/Ajax is  preferred
• Server side programming such as PHP/ASP is a plus
• Database knowledge: ability to build a database and use it on the web
• Good graphics skills
• Have good sense of design
• Know how to use graphics program such as Photoshop or Paint Shop
• Know the basic web design principles in terms of layout, use of colors, and graphic design
• Excellent written communication skills
• Great organization skills with a strong attention to detail
• Ability to manage projects and delegate tasks to assistants
• Excited about the purpose of BAP
• Excellent decision making skills
• Open and able to make last minute changes on the website when needed

Expected time commitment:

• Spring (5-10 hours per week)
• Train under the current webmaster
• Obtain a full understanding of BAP website and database
• Recruit for open positions beneath you
• Attend new officer retreat (1 day), leadership training (1 day), regional meeting (2 days), & Meet the Officers (1 evening)
• Summer (5-10 hours per week)
  • Attend monthly officer meeting
  • Research and plan for website reconstruction/maintenance
  • Develop a timeline for design/layout/backend of a website
  • Expected to devote a significant amount of time to expand current system or build one from scratch
• Quarterly
  • Assist in recruiting new members in Fall and Winter quarter
• Weekly (5-10 hours)
  • Update website in a timely manner with news, announcement, and upcoming events (before the rolling agenda is sent out to the members)
  • Update and maintain database in a timely manner
  • Administer the BAP mailing list
  • Attend the weekly officer meeting and professional meeting
  • Assist other officers where needed

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