Report Non-BAP Hours
Please make sure to look look over the following information before submitting your non-BAP hour! Once you have read and understood the information, please submit your hours by filling out the form.
Beta Alpha Psi Sponsored Activities
Non Beta Alpha Psi Sponsored Events
Why Does The Chapter Report Its Activities?
Who Provides The Input To The Reports?
Actual (Substantive) versus Administrative Time
Professional Activities
When Does Legitimate Professional Activity Not Count
Service Activities
Beta Alpha Psi Sponsored ActivitiesThese activities are either "(1) organized and carried out by the ... chapter or (2) ...involve participation by the members of the beta Alpha Psi chapter as a group (in which case the chapter has agreed to participate as a chapter and has announced the event at several meetings and promoted participation in the event.)"Chapter officials will take attendance at every event it sponsors e.g. weekly professional meetings and periodic service events. Attendance is also recorded by Beta Alpha Psi officials at national and regional events. Since others are keeping track of the time involved, members and pledges should NOT report such activity. - Back to top. - Non Beta Alpha Psi Sponsored EventsActivities that fall outside the above definition are non-BAP. In general, these activities are organized/planned/conducted by other organizations or ones that do not involve the chapter as a whole. They are activities that one or a few BAP members or pledges elect to attend on their own. Since "chapters must retain detailed information regarding nonBAP activity including 1) the member/pledge involved in the activity, 2) the number of hours of participation and 3) a description of the activity," these events are the focus of this reporting systemIf you have questions about any aspect of these instructions first contact the VP of Membership. - Back to top. - |
Why Does The Chapter Report Its Activities?Beta Alpha Psi’s purpose is to enhance a student’s university educational experience by providing opportunities for professional growth and “promoting and encouraging community service.” Chapters that make significant contributions to this purpose are given special recognition; failure to make even minimal contributions leads to suspension. Central to both extremes is the need to report chapter activities so that the level of participation may be assessed.- Back to top. - Who Provides The Input To The Reports?The chapter submits a variety of beginning and end-of-year, financial and informational reports, all of which are prepared by your chapter’s officials; you have no direct responsibility for these reports. During the year, however, chapters must also file time-sensitive reports about the type and amount of professional and service hours invested by members and pledges. While these reports are also compiled by chapter officials, input to these reports is provided , in part, by you.The purposes of these links are to provide background information and some definitions related to the information members and pledges should report. By applying this information, your collective input should be complete, accurate, and timely, saving chapter officials considerable time in compiling, reconciling, and reporting your information to the national office. In advance, thanks for taking the time to understand and apply these guidelines. - Back to top. - |
Actual (Substantive) versus Administrative TimeSuppose you attended a nonBAP sponsored professional meeting where the following occurred:5:30-5:40 Introduction, administrative announcements, etc. 5:40-6:25 Presentation by a professional on some topic 6:25-6:30 Closing remarks, thank you’s, etc. On the surface, it would appear that 60 minutes of your time was devoted to this event and should therefore be reported. But if you reported 60 minutes, you would be overstating the time devoted to enhancing your preparation for a career by 15 minutes (only the 45-minute presentation did that.) The national office wants to ensure only actual (substantive time is credited to each member, pledge and the chapter. Their reporting guidelines recognize that in practically all types of activities there will be some administrative versus substantive activities. To implement that belief, their reporting system is designed to capture the actual time by 1) talking the lapse time (60 minutes in the above example) and 2) reducing it by 1/6th, i.e, only 5/6th of the time (50 minutes) should actually be reported. In other words, for the national system to work, you must tell the reporter that actual (substantive) time was or was not kept. In the above example, if you did not tell the reporter that actual (substantive) time was kept, your 60 minutes would be reduced to 50 minutes and such would be reported. But following that guidance still overstates the actual (substantive) time of your efforts by five minutes. In the belief that the goal is to report time as accurately as possible, this chapter asks that every time a nonBAP activity (professional or service) is reported, that the total lapse time be split between administrative and actual (substantive) time. In the above example, the 60 minutes should be broken down into 15 minutes administrative and 45 minutes actual (substantive) time. Ideally you will keep track of the administrative and actual (substantive) time at each nonBAP activity you attend. But if you did not, we ask that you estimate both components in the belief that even an estimate will produce more accurate information than blindly applying a 1/6th reduction to all such time. Note that the above instructions apply equally to service events. - Back to top. - |
Professional ActivitiesProfessional events contribute to the professional development of the member/pledge. Reportable time includes not only the presentation itself but also time spent on questions to and answers from the professional presenters. If an event brings the student into direct or indirect contact with a professional, it is probably professional and thus reportable. Also, while the technical focus of such events generally should center on or directly relate to finance, accounting or information system topics, other topics may indirectly apply. For example, marketing and etiquette are related to finance, accounting, or information systems fields. Preparing for case competitions is not a professional activity but the time spent presenting that case to the professional does count (the amount of time devoted to the presentation only should be doubled). Meeting with a mentor or listening to a presentation counts. If you are still unsure as to what constitutes a professional activity, see BAP’s national web site at http://bap.org/- Back to top. - When Does Legitimate Professional Activity Not CountFor professional hours only, BAP requires at least a “1:1” balance between BAP and non BAP hours. Suppose you report 12 hours of BAP sponsored and 8 hours of nonBAP sponsored professional activities this month. You and the chapter will receive credit for 20 professional hours because your BAP hours (12) exceed your non BAP hours (8). But if the situation were reversed (8 hours of BAP and 12 hours of nonBAP time) you and the chapter would receive only 16 hours of credit (8 BAP plus 8 nonBAP hours), i.e., the 1:1 limitation now applies causing you to “lose” four hours. Should, in a later month, four more BAP hours be reported, then the four hours previously “lost” will now be recovered, i.e., the cumulative hours over two months would then equal 12 BAP, allowing 12 nonBAP hours to be recognized.- Back to top. - |
Service ActivitiesService activities are more difficult to define, primarily because they are often confused with “volunteering.”If one “volunteers” to do some unethical deed such as rob a bank, a “service” has not been performed. Service does involve volunteering “one's time, energy and/or talents” but the end result should be to better either the campus or local community or a component thereof. Service involves producing a positive impact on those persons, groups or entities in need. If some disadvantaged element benefits from your efforts and your motivation was to provide that benefit, then the event is probably reportable as a service event.Service may be either direct or indirect. One is directly involved when providing the primary benefit such as tutoring the student, building a Habitat for Humanity house, working one-on-one with children at the Boys and Girls club, or preparing and serving food at the soup kitchen. One is indirectly involved when time is freely given in a support role such as delivering materials to the building site, raising funds intended for a charitable purpose, or performing other "back office" functions such as accounting or computer systems that are 1) essential to the success of the event and 2) are normally performed by volunteers. Activities that do not constitute community service include assisting friends or family (e.g. helping a friend move, serving as a teacher’s aide and performing only administrative tasks, teaching Sunday school) “or volunteering to participate in events where the underlying purpose is recruitment.” If you are still unsure as to what constitutes a service activity, see BAP’s national web site at http://bap.org/. - Back to top. - |